Accounting activities that include:

  • Prepare and mail all billing statements/coupon books to homeowners
  • Coordinate with bank to update our systems with cash receipts on a daily basis
  • Collect and deposit all payments and deposits made to our office on a daily basis
  • Manage collection of delinquent accounts in our office. Includes sending past due letters out
  • Ensure Association Collection Policy is up to date and in line with the Fair Debt Collections Act.
  • Review and approve all invoices submitted for payment
  • Reconcile bank statements monthly
  • Prepare financial statements on a monthly or quarterly basis per contract on an accrual basis, including general ledger, income statement, and balance sheet. Also includes detailed budget versus actual for income and expenses, all bank statements and reconciliations, cash disbursement journals, balances by homeowners, and collection reports on each homeowner in collections
  • Obtain letters of engagement from CPA, distribute to the Board for signature, and return to CPA
  • Coordinate tax return preparation with Association CPA
  • Ensure Corporation filing and annual statement of information is filed with the Secretary of State on an annual basis
  • Close out fiscal year and update system with new budget annually
  • Assist board with preparing annual budget for coming year and distribute to all homeowners as required (also includes all required disclosures)
  • Execute any CD investments, renewals, or transfers as directed by board
  • Prepare reserve checks for Board signature for related to Reserve Expenditures of transfers to Operating account
  • Update vendor files annually. Reconcile, generate, and mail annual 1099’s to required vendors
  • Answer homeowner and vendor inquiries regarding dues and receivables. Provide account recaps as needed
  • Maintain and update annually bank signature cards